Match the records to the engagement
Fixed fees, hourly projects and recurring retainers need clear billing instructions. We connect approved scope, time or milestone evidence and invoices, while tracking expenses that may be recoverable from the customer. Work awaiting approval remains distinguishable from an issued invoice, and deposits are reviewed according to the underlying agreement.
Keep team costs and subscriptions visible
Staff payroll, subcontractor invoices and software renewals can be grouped into useful management categories. We agree how shared costs will be presented and keep the allocation method stable. Tax treatment follows the particular service purchased or supplied; Manitoba’s accounting-services rules should not be generalized to every type of professional advice.
Illustrative example: a fee and subcontract support
A Winnipeg consulting business earns an illustrative $14,000 project fee and incurs $3,600 in approved subcontract work plus $700 of direct expenses. The $9,700 balance is a contribution before the firm’s own labour and overhead. The report prevents that intermediate figure from being described as the project’s final profit.
Keep the administrative calendar separate from delivery
Customer billing dates, payroll approvals, software renewals and corporate administration can each have different owners. We help organize the financial records and identify handoff points, including a separate annual-return reminder where applicable. The monthly review focuses on unbilled work, slow collections and commitments that need attention before the next engagement begins.
Questions about this work
Can you report on fixed-fee projects?
Yes. We connect fees with the agreed cost and time information, labeling what the resulting margin includes.
Are all professional services subject to Manitoba RST?
No. The specific service and applicable provincial rules determine taxability.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review